Archive Finding Aids

Here are detailed file-by-file descriptions of the contents of specific fonds and/or links to scanned documents.

CPRS
CPRS donation of PR books to library, 1976
M-7945-58

Canadian Public Relations Society, Calgary chapter fonds

To view brief history of organization and summary of contents click here.

Table of Contents

Series 1 Incorporation, bylaws and administration. - 1958-2004
Series 2 Minutes. -- 1957-2004
Series 3 Correspondence and circulars. -- 1970-1998
Series 4 Reports, speeches and submissions. -- 1975-1986 and nd
Series 5 Accreditation. -- 1974-2002
Series 6 Conferences. -- 1978, 1986
Series 7 Newsletters. -- 1976-1998
Series 8 National bylaws and administration. -- 1968-2002
Series 9 National minutes. -- 1970-1988
Series 10 National membership records. -- 1959-1994
Series 11 National newsletters. -- 1971-1994
Series 12 Unprocessed records. -- [ca. 2000-2010]

Inventory

 

Series 1 Incorporation, bylaws and administration. -- 1958-2004. -- 12.5 cm of textual records. -- The series consists of records related to the establishment of the Canadian Public Relations Societ. -- Calgary, and the ongoing administration of the organization. It includes incorporation documents, bylaws and policies, brief histories of the society, strategic plans, presidents' annual reports, lists of executive members, membership surveys, and financial statements.
M-7945-1 Incorporation documents. -- 1958, 1962. -- Consists of incorporation documents and original bylaws (1958), and letter re change of name of the society (1962).
M-7945-2 Bylaws. -- 1962-1989
M-7945-3 Code of conduct and bylaws. -- 2001
M-7945-4 Brief histories of the society. -- 1970-[after 1986]. -- Conists of "A Brief Chronology of the Canadian Public Relations Societ. -- Calgary" (covering the period 1957-1970); Our 35th Birthday : Canadian Public Relations Society Inc., 1948-1983) (which includes a page on the Calgary chapter); "CPRS Calgar. -- A brief history" / compiled by Ron Coulson and revised by Peter McKenzie-Brown, January 1, 1984; and handwritten notes about the history of the society, written after 1986 by one of the founding members.
M-7945-5 Annual returns to the Corporate Registry. -- 1989-1992
M-7945-6 Strategic plans. -- 1898, 1993
M-7945-7 Presidents' reports. -- 1974-1988 (incomplete). -- Consists of annual reports made to the membership at the annual general meeting. Other reports can be found with the annual general meeting minutes in Series 2 below.
M-7945-8 Lists of Board members. -- 1974-2003 (incomplete)
M-7945-9 Board functions / job descriptions. -- 1984-2002
M-7945-10 Policies. -- 2000-2001. -- Consists of written policies on how to organize and run a meeting, the role of the chair, parliamentary procedure, privacy issues, volunteers, distribution of the membership list, etc.
M-7945-11 Membership survey. -- December 16, 1992. -- Consists of the final report of a two-month study about the perceptions and interests of members, and membership demographics.
M-7945-12 Membership survey. -- 1994. -- Consits of the final report of a survey developed by the Member Relations Committee.
M-7945-13 Financial statements. -- 1960-1997 (incomplete)
M-7945-14 Financial statements. -- 2001-2004
Back to Table of Contents.
Series 2 Minutes. -- 1957-2004. -- 40 cm of textual records. -- The series consists of minutes of the Board of Directors as well as of the Annual General Meetings. Financial statements, committee reports, and correspondence discussed at specific meetings are included in many of the files beginning in the 1980s. There are several gaps in the minutes, including 1958, 1963, 1971-1972, June 1989-May 1990, and June 1995-June 2000.
M-7945-15 Notices of annual meetings and elections of directors. -- 1957-1969
M-7945-16 Minutes. -- 1957, 1959-1962.
Note Minutes from 1963 are missing.
M-7945-17 Minutes. -- 1964-1969
M-7945-18 Minutes. -- 1970, 1973-1975. -- All 1971-1972 minutes are missing.
M-7945-19 Minutes. -- 1976
M-7945-20 Minutes. -- 1977
M-7945-21 Minutes. -- 1978
M-7945-22 Minutes. -- 1979
M-7945-23 Minutes. -- 1980
M-7945-24 Minutes. -- 1981
M-7945-25 Minutes. -- 1982
M-7945-26 Minutes. -- 1983
M-7945-27 Minutes. -- 1984 (January-June)
M-7945-28 Minutes. -- 1984 (July-December)
M-7945-29 Minutes. -- 1985 (January-May)
M-7945-30 Minutes. -- 1985 (June-September)
M-7945-31 Minutes. -- 1985 (October-December)
M-7945-32 Mintues. -- 1986 (January-June)
M-7945-33 Mintues. -- 1986 (July-December)
M-7945-34 Minutes. -- 1987 (January -May)
M-7945-35 Minutes. -- 1987 (June-December)
M-7945-36 Minutes. -- 1988
M-7945-37 Minutes. -- 1989 (January-May)
Notes Minutes from June 1989 to May 1990 are missing.
M-7945-38 Minutes. -- 1990 (June-December)
M-7945-39 Minutes. -- 1991 (January-June)
M-7945-40 Minutes. -- 1991 (September-December)
M-7945-41 Minutes. -- 1992 (January-May)
M-7945-42 Minutes. -- 1992 (June-December)
M-7945-43 Minutes. -- 1993 (January-May)
M-7945-44 Minutes. -- 1993 (June-December)
M-7945-45 Minutes. -- 1994 (January-June)
M-7945-46 Minutes. -- 1994 (June-December)
M-7945-47 Minutes. -- 1995 (January- May)
M-7945-48 Minutes. -- 1996 (September-October)
Note Minutes from June 1995 to June 2000 are missing, except for the 1996 minutes in M-7945-48 above.
M-7945-49 Minutes. -- 2000 (July-November)
M-7945-50 Minutes. -- 2001 (January-April)
M-7945-51 Minutes. -- 2001 (August-December)
M-7945-52 Minutes. -- 2002 (January-May)
M-7945-53 Minutes. -- 2002 (August-November)
M-7945-54 Minutes. -- 2003 (January-May)
M-7945-55 Minutes. -- 2003 (July-December)
M-7945-56 Minutes. -- 2004 (January-May)
Back to Table of Contents.
Series 3 Correspondence and circulars. -- [early 1960s], 1970-1998. -- 13 cm of textual records. -- The series consists of general correspondence about the operations of the society and circulars sent to members.
M-7945-57 Early papers. -- [ealy 1960s]. -- Consists of minutes for a meeting of the Edmonton CPRS, and resolutions about membership.
M-7945-58 Correspondence and circulars. -- 1970-1976. -- Includes a photograph of the first annual donation of public relations books to the Calgary Public Library.
M-7945-59 Correspondence and circulars. -- 1977. -- Largely regarding the University of Calgary's proposal to set up a graduate program in communications.
M-7945-60 Correspondence and circulars.- 1978. -- Includes a proposal for a Mount Royal College public relations practicum.
M-7945-61 Correspondence and circulars. -- 1979-1981
M-7945-62 Correspondence and circulars. -- 1982-1983
M-7945-63 Correspondence and circulars. -- 1984
M-7945-64 Correspondence and circulars. -- 1985
M-7945-65 Correspondence and circulars. -- 1986
M-7945-66 Correspondence and circulars. -- 1987
M-7945-67 Correspondence and circulars. -- 1988
M-7945-68 Correspondence and circulars. -- 1989
M-7945-69 Correspondence and circulars. -- 1990-1992
M-7945-70 Correspondence and circulars. -- 1993-1994. -- Largely regarding Board elections.
M-7945-71 Correspondence and circulars. -- 1995-1998
Back to Table of Contents.
Series 4 Reports, speeches and submissions. -- 1976-1986 and nd. -- 3 cm of textual records. -- 4 audio cassettes. -- The series consists of reports and submissions about public relations, many written by the CPRS. Includes talks given at lunch meetings held by the society.
M-7945-72

Reports, speeches and submissions. -- 1975-1978. -- Consists of:

You and Public Relations : A Guide for those Considering Public Relations as a Career / by CPRS national, [ca. 1975]

"A Public Relations Recruitment Advertisement Survey / by CPRS national, March 1975

Career and Manpower Planning National Standards / by CPRS national, September 1975

"Professionalism and Business : Working together through CPRS" / by Peter G. Osbood, June 1977, speech given before the Consultants' Section of the society

"Report of the 1978 Long Range Planning Committee on Issues of Public Relations Concern" / by Public Relations Society of America, November 1978

"Canadian Public Relations Society Total Compensation Survey" / by Ernst & Ernst Management Consultants, June 1978

M-7945-73

Reports, speeches and submissions. -- 1979-1982. -- Consists of:

"The Classic Misunderstanding about the PR Professional" / by Ed Murray, november 1979

A Report on Public Relations Employment in Canada / by Jon White, June 1980

"Recommendations for a Professional Development Program for the Canadian Public Relations Society" / by Jon White, June 1981

"Special Task Force Report" / set up by CPRS national president Donald J. LaBelle, September 1983

M-7945-74

Reports, speeches and submissions. -- 1983-1986 and nd. -- Consists of:

"Public Relations" / by Paul Stuart, May 1983, contribution to Canadian Encyclopedia

"Public Relations and the Media : Since when does a Free Lunch warrant a Full-page Spread?" / unknown author, April 1984, speech given at CPRS lunch at the Palliser Hotel.

"A Body of Knowledge for Public Relations Practice" / by Roselle Green, November 1986, a working document prepared for CPRS

Untitled speech on public relations and the government / unknown author, nd, possibly given at at CPRS lunch

Public Relations Consultin. -- What's it all about? / by CPRS (Toronto), nd

RCT-957-1 Speech by J.L. "Larry" Foley. -- September 23, 1980. -- 1 audio cassette. -- Consists of a speech give at a lunch of the Institute of Canadian advertisers (probably together with the CPRS), regarding the concerns emerging globally in commercial advertising.
RCT-957-2 Panel discussion by Jim Rennie, John Coulburn and Don Boynton. -- October 21, 1980. -- 1 audio cassette. -- Consists of a discussion held at a CPRS lunch meeting.
RCT-957-3 Speech by Jack Donohue. -- November 24, 1980. -- 1 audio cassette. -- Consists of a talk given at a CPRS lunch meeting.
RCT-957-4 Speech by B. David McAsey. -- March 25, 1981. -- 1 audio cassette. -- Consists of a talk given at a CPRS lunch meeting.
Back to Table of Contents.
Series 5 Accreditation. -- 1974-2002. -- 6 cm of textual records. -- The series consists of records related to the development, both locally and nationally, of accreditation guidelines and exams for practitioners of public relations.
M-7945-75 Accreditation. -- 1974-1985. -- Consists of brochures about international accreditation, procedures for CPRS accreditation, timetables and reports of the results of accreditation exams, Accreditation Boad minutes and annual reports, and the final report of the National Task Force on Accreditation.
M-7945-76 Accreditation and Awards Committee reports. -- 1984
M-7945-77 Mount Royal College Public Relations Program. -- 1985. -- Consists of MRC's application for accreditation from CPRS.
M-7945-78 National Accreditation Board annual report. -- 1986
M-7945-79 Accreditation Maintenance Program proposal. -- 1994-1995
M-7945-80 Accreditation. -- 2001. -- Consists of correspondence about the location and timing of the annual exams.
M-7945-81 "CPRS Accreditation Task Force Member Consultation on Accreditation". -- February 2002. -- Consists of the raw data, resolutions, and analysis of the study. Colleen Killingsworth of the Calgary chapter of CPRS chaired the task force, and Nadine Walz, also of the Calgary chapter, was a member.
Back to Table of Contents.
Series 6 Conferences. -- 1978, 1986. -- 20 cm of textual records. -29 audio cassettes. -- 1 video cassette. -- The Calgary chapter of the CPRS hosted three national conferences of the Canadian Public Relations Society, in 1968, 1978 and 1986. -- The series consists of minutes of the conference committees, records related to organizational activities, and final reports for the 1978 and 1986 conferences.
  1978 CPRS National Conference, July 17-19, 1978
M-7945-82 Early organization activities. -- 1977-1978
M-7945-83 1978 National Conference Committee minutes. -- 1977-1978
M-7945-84 Organization activities, part 1. -- July-September 1977. -- Consists of correspondence, budgets, preliminary programs, etc.
M-7945-85 Organization activities, part 2. -- October 1977-May 1978. -- Consists of correspondence, budgets, preliminary programs, etc.
M-7945-86 "Summary of 1978 Canadian Public Relations Society national Conference. -- [ca. 1978]
  1986 CPRS National Conference, July 25-27, 1986
M-7945-87 CPRS National Conference guidelines and organization chart. -- 1984-1985
M-7945-88 Conference Organizing Committee minutes. -- February-October 1985
M-7945-89 Conference Organizing Committee minutes. -- November 1985-February 1986
M-7945-90 Conference Organizing Committee minutes. -- Mar-June 1986
M-7945-91 Host Society Organizing Committee reports (to the national CPRS). -- 1985-1986
V-67 CPRS Conference promotion. -- February 5, 1986. -- 1 video reel (4 min.). -- Consists of a television promotion for the conference, featuring Conference Chair Joe Will, and Program Chair Jim Rennie. Includes views of the Calgary skyline, chuckwagon races, and Heritage Park.
M-7945-92 Conference programs. -- 1986 . -- The conference theme was "Challenge and Change".
RCT-918 Conference proceedings. -- June 25-27, 1986. -- 29 audio cassettes. -- Consists of sound recordings of conference sessions and speakers. Speakers included Tom McPhail, Dr. Spitzer, David Wood, Pat Delbridge, Dick Wertheim, William Brantley, Norman Nager, Gary Guthrie, Jim Henderson, Allan Gregg, Ian Smyth, Brian Milton, Bruce Phillips, Ed Bonnell, Tag Watson, Patricia Bowles, Preston Manning, James Grunig, Allan Frizzell, Mike Heffring, Vern Millard, and Claude Beauregard. A listing of sessions and speakers is stored with the cassettes.
M-7945-93 Newspaper clippings and newsletter articles about the conference. -- 1986
M-7945-94 Registration lists / mailing lists. -- 1986
M-7945-95 List of President's Ball photographs. -- June 26, 1986. -- Note: there are no photographs in this file.
M-7945-96 Conference thank you letters. -- 1986. -- Consists of letters to and from Joe Will, Chair of the Organizing Committee.
M-7945-97 National Conference Wrapup Report, part 1. -- August 1986. -- Prepared by Joe Will, Chair of the Organizing Committee.
M-7945-98 National Conference Wrapup Report, part 2. -- August 1986
M-7945-99 National Conference Wrapup Report, part 3. -- August 1986
M-7945-100 "Staging a Special Event : A Case Study on the CPRS 1986 National Conference". -- September 1986. -- Consists of notes for a presentation by Joe Will about organizing the conference.
Back to Table of Contents.
Series 7 Newsletters. -- 1976-1998. -- 12 cm of textual recorsd. -- The series consists of Maxim, the official newsletter of the Calgary chapter of CPRS. Started in November 1976, this monthly newsletter announced upcoming events, featured short articles by members, and recorded the activities the society. The series also includes several issues of Library Night Quarterly, a newsletter about public relations literature reviewed at the chapter's "Library Nights".
M-7945-101 Maxim. -- 1976
M-7945-102 Maxim. -- 1977
M-7945-103 Maxim. -- 1978
M-7945-104 Maxim. -- 1979
M-7945-105 Maxim. -- 1980
M-7945-106 Maxim. -- 1981
M-7945-107 Maxim. -- 1982
M-7945-108 Maxim. -- 1983
M-7945-109 Maxim.- 1984
M-7945-110 Maxim. -- 1985
M-7945-111 Maxim. -- 1986
M-7945-112 Maxim. -- 1987
M-7945-113 Maxim. -- 1988
M-7945-114 Maxim. -- 1989
M-7945-115 Maxim. -- 1990
M-7945-116 Maxim. -- 1991
M-7945-117 Maxim. -- 1992
M-7945-118 Maxim. -- 1993
M-7945-119 Maxim. -- 1994
M-7945-120 Maxim. -- 1995
M-7945-121 Maxim. -- 1996
M-7945-122 Maxim. -- 1997
M-7945-123 Library Night Quarterley. -- 1977-1980
Back to Table of Contents.
Series 8 National bylaws and administration. -- 1968-2002. -- 5 cm of textual records. -- The series consists of bylaws, code of conduct, brief histories of the national CPRS, and five-year strategic plans for the organization. Includes the Calgary chapter's responses to proposed actions of the national body.
M-7945-124 Bylaws. -- 1968-1980
M-7945-125 Bylaws and regulations. -- 1986, 1991
M-7945-126 Code of Professional Standards. -- [ca. 1988-1989]
M-7945-127 History of the CPRS. -- 1972-1983. -- Consists of brochures, speeches, circulars from the CPRS historian, and the 35th anniversary booklet.
M-7945-128 "Special Task Force to Study the Work and Function of National Office". -- 1977-1980. -- Consists of reports of a task force regarding reorganization of the national CPRS. Includes the Calgary chapter's response to the proposed reorganization.
M-7945-129 "Horizon 1990". -- 1985. -- Consists of a five-year plan for the national CPRS. Includes the Calgary chapter's response to the plan.
M-7945-130 "Beyond Horizon 1990". -- 1989-1990. -- Consists of a draft strategic plan for the national CPRS for the years 1990-1995.
M-7945-131 "Vision 2000". -- [ca. 1995]. -- Consists of the strategic plan for the national CPRS for the years 1995-2000.
Series 9 National minutes. -- 1970-1988. -- 12 cm of textual records. -- 12 cm of textual records. -- Members of the Calgary chapter of CPRS were very active in the national CPRS. In 1970 David Wood became the first western Canadian to serve as national president. In 1981 B.D. McAsey was president and in 1982 Cynthia Balfour became the first woman on the national executive. Many other Calgary members served as directors. -- The series consists of minutes of executive meetings and of annual general meetings.
M-7945-132 Minutes. -- 1970
M-7945-133 Minutes. -- 1973
M-7945-134 Minutes. -- 1974
M-7945-135 Minutes. -- 1975
M-7945-136 Minutes. -- 1976
M-7945-137 Minutes. -- 1977
M-7945-138 Minutes. -- 1978
M-7945-139 Minutes. -- 1979
M-7945-140 Minutes. -- 1980
M-7945-141 Minutes. -- 1981
M-7945-142 Minutes. -- 1982-1983
M-7945-143 Minutes. -- 1984
M-7945-144 Minutes. -- 1985
M-7945-145 Minutes. -- 1986
Series 10 National membership records. -- 1959-1994. -- 4 cm of textual records. -- The series consists of lists of members of various locals of the Canadian Public Relations Society, including the Calgary chapter, as well as statistics of numbers of members in each area.
M-7945-146 Membership roster. -- 1959-1960
M-7945-147 Membership statistics. -- 1984-1995
M-7945-148 Membership roster. -- 1983-1984
M-7945-149 Membership Recruitment Committee minutes. -- October 1992. -- Jim Wood of the Calgary chapter was member of the committee.
M-7945-150 Membership roster. -- 1993-1994
Series 11 National newsletters. -- 1971-1994. -- 4 cm of textual records. -- The series consists of miscellaneous copies of the following newsletters: Communication, CPRS Executive Newsletter (renamed CPRS National Newsletter in 1981), Communiqué and Rapport. The newsletters repored on both national activities and news of a local nature, such as names of members who successfully passed accreditation exams.
M-7945-151 Communication. -- 1971-1976
M-7945-152 Executive Director's Newsletter / CPRS National Newsletter. -- 1977-1985, 1988
M-7945-153 Communique and Rapport. -- 1988-1989, 1994
Series 12 Unprocessed records. -- [ca. 2000-2010]. -- This material has not been catalogues. Please consult with an Archivist before requestin.
M-9476 Unprocessed records. -- [ca. 2000-2010]. -- 30 cm of textual records. -- Consists of administrative and operational records. [accession 2011-030]
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